July 8, 2019 Public Hearing Minutes

Public Hearing called to order at 6:30 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.  Robert Herman of CESO and Chad Brunner of Loves Country Stores, zoning inspector Sandy Nutter, Fire Chief Mark Garvin and resident Karen Captain were present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Chairman Michael explained that the purpose of this hearing is to determine whether to change the NE corner of I76 and SR 225 to all commercial.  Michael asked the representatives of Loves Country Stores to explain how the parcel is zoned and why the change is needed.

Chad Brunner explained that the most of the property that they need is already zoned commercial but due to the wetlands in the parcel, they needed additional space to cover parking.  This change would zone the entire parcel commercial.

Karen Captain began asking about why the Township would change the property to commercial.  She then started asking about truck pollution.  She kept asking questions over and over and would not allow anyone to answer the questions she was asking.  Chairman Michael explained again that the purpose of this hearing was to determine the zoning of the parcel and nothing else.  Karen continued to ask the same question about truck pollution. Chairman Michael continued the meeting.

RESOLUTION #19-102:  Motion by Michael to accept regional planning and the board of commission’s recommendation to rezone the parcel on the NE corner of I76 and SR225 to commercial use, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #19-103:  Motion by Michael to adjourn public hearing at 6:40 p.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                          Kathleen S. Cofojohn, Fiscal Officer

______________________________                           ___________________________________

James Deffenbaugh, Trustee                                              Robert Dunn, Trustee

July 8, 2019 Meeting Minutes

Regular meeting called to order at 7:08 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting June 20, 2019 were approved as presented.

RESOLUTION #19-­107: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23611 RICKY D BENNETTWAGES 06/16/19-06/30/19347.76
23612 R. STEVEN COSS JRWAGES 06/16/19-06/30/191,669.93
23613 DONALD J LUTZWAGES 06/16/19-06/30/19407.46
23614 LINDSAY Y DAVISWAGES 06/16/19-06/30/19520.61
23615 MARK E. GARVINWAGES 06/16/19-06/30/191,935.14
23616 CHELSEA L HARRISWAGES 06/16/19-06/30/19598.28
23617 GREYSON C HENDERSONWAGES 06/16/19-06/30/19143.35
23618 LISA SCHRECKENGOSTWAGES 06/16/19-06/30/19315.43
23619 KATHLEEN S. COFOJOHNSALARY 06/01/19-06/30/191,397.63
23620 JAMES H. DEFFENBAUGHSALARY 06/01/19-06/30/19620.98
23621 ROBERT C DUNNSALARY 06/01/19-06/30/19825.94
23622 HENRY A. MICHAELSALARY 06/01/19-06/30/19910.78
23623 SANDRA M. NUTTERSALARY 06/01/19-06/30/19581.48
23624 CENTURYLINKMONTHLY SERVICE145.94
23625 DOMINION EAST OHIOMONTHLY SERVICE68.94
23626 QUALITY IPMONTHLY SERVICE/OFFICE 365931.00
23627 RICOH USA INCCOPIER MAINTENANCE9.47
23628 VERIZON WIRELESSMONTHLY SERVICE43.86
23629 PORTAGE COUNTY TWP ASSNANNUAL FEES184.00
23630 GAMETIME C/O DAVID WILLIAMS ASSOCBALANCE PLAYGROUND EQUIP.11,870.00
23631 DAMON INDUSTIRES INCFD SUPPLIES2,013.45
23632 HOWLAND TWP FIRE & EMS TRAINING2 FFI & FFII TRAINING3,445.00
23633 OHIO EDISON COSTREETLIGHTS378.36
23634 FIRE FORCE INCFD SUPPLIES913.90
23635 CONSTELLATION NEWENERGYMONTHLY SERVICE7.55
23636 EMERGENCY MEDICAL PRODUCTS INCEMS SUPPLIES443.22
23637 THE RECORD COURIERLEGAL NOTICES213.25
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,932.66
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX541.32
EFT OPERSMONTHLY PENSION3,112.05
EFT OP&FMONTHLY PENSION2,129.96
EFT BWC2019 INSTALLMENT590.91
EFT OH DEPT JOB & FAMILY SERVICESQTRLY UNEMPLOYMENT TAX110.22

FISCAL OFFICER REPORT

  1. Presented June bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. June receipts were $22,677.47.
  3. Discussed what was needed to wrap up the Nature Works Grant.

TRUSTEE REPORTS:

TRUSTEE MICHAEL 

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he and Bob received another lesson on the new website.  Bob will take the lead on the website. 
  2. Reported receiving update from Quality IP that the Dell PowerEdge server warranty is expiring 8/24/19.

RESOLUTION #19-108: Motion by Deffenbaugh to renew Dell PowerEdge Server warranty at a cost of $206.65, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Presented Life Force Closure Authorizations.

RESOLUTION #19-109: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-0181 and 17-0314 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported Quality IP informed him that four Windows 7 computers needed replaced by January 14 due to Microsoft discontinuing support for Windows 7 at a cost of $4,779.49. Two other computers just need a free update to Windows 10. Deffenbaugh requested a quote to upgrade the four systems to Windows 10 at a cost of $812.38.

RESOLUTION #19-110: Motion by Deffenbaugh to upgrade 4 computers to Windows 10 at an estimated cost of $812.38, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported that he spoke with Bill Steiner and they were having problems with not enough trucks and drivers.  Dunn told them we want to get the survey out to our residents no later than September so we know whether to pursue the curbside recycling or not.

DEPARTMENT REPORTS

ROAD SUPERVISOR 

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-111: Motion by Michael to purchase approximately 100 tons of hot patch at an estimated cost of $65 per ton from Kokosing Materials, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR 

  1. Written report presented which included zoning issues.

FIRE CHIEF 

  1. Written report presented which included, equipment and training status and grant updates.

Safety Issues

None

Open Communication

None

RESOLUTION #19-112Motion by Michael to adjourn at 7:52 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                           Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________James Deffenbaugh, Vice-Chairman                                            Robert Dunn, Trustee